While on vacation in Scotland and Ireland, I spent some time re-reading the book that helped me get turned around a couple years ago in terms of focus and productivity – working on stuff that matters versus being a slave to my inbox and other people’s agendas instead of my own.
Leo Babauta wrote Zen To Done because he couldn’t find a perfect system to help him accomplish the work that mattered to him. He took bits and pieces of different methodologies which he credits fully in his e-book.
In the past couple weeks, in spite of being in 25 airports in 45 days, we worked really hard to get caught up, and I’d not only like to stay that way, but to step even harder on the gas to move even further into proactivity with our business.
One of my favorite exercises from the book was – on Sunday evening or Monday morning – to establish the week’s “big rocks” (a term the author got from Steven Covey) – those things that are most important to accomplish in the week ahead. This helps you not fall victim to the constant drum of urgency from the inbox.
You shouldn’t list more than a half-dozen or so. Hopefully, at least one of them relates to your larger goals (this week, mine are the master spreadsheet and getting my damn book exec summary to Michele). Schedule them now.
I’m going to print and post this weekly list on my monitor or in my hotel room if I’m traveling.
Then, each day – choose your three most important tasks for the day and schedule time to work on them.
These three tasks will – at some point – include your week’s big rocks. That way, by week’s end, all your most important tasks will be finished.
Try and get each day’s most important tasks done early – when you have the most energy.
When you’re working on them, close your email and turn off your phone.
Finish one. Take a break. Start on another.
When I was doing this regularly, I’d never been more productive. I’d never felt better. Over time, I fell away from it.
I’m starting fresh today. If you’re struggling with separating the truly important from the merely urgent, why not try it with me?
Send your weekly list to someone who will help hold you accountable (not me) – like I do with Dee and Ryan.
Even though our business has grown by 50% this year, this system scales perfectly to help you get the important stuff done.
Have a great week. I hope you work on stuff that matters.
Dan Wilson says
Hey Tim, Great post!
One small tool Mac folks might try is OneTask which is available in the Mac App Store. Helps you focus on the task that is most important to you right now. More info at http://www.onetask.com/
Another tool I’ve recently started using as a task list manager is Flow from http://getflow.com … it is browser based on your Mac or PC with an iPhone app as well. The key thing it adds is very easy collaboration with your team. Not perfect and it is expensive but it’s the best I’ve seen so far.
Tim says
Very nice, Dan – thanks for sharing. The setup I read about this morning is a bit too monastic for me, but I got a kick out of it:
http://garrickvanburen.com/archive/the-focused-macbook-air
PS: Love my MacBook Air. As my wife’s MBP is slowly dying, I may switch to an 11″ when it passes and give her my 13″.